Inventory Management
Mid-Period Counts
More accurate closing stock values for larger operations that count stock over a longer time, during trading hours.
Can't find what you need? Contact Cinchio:
About
Mid-period counts give more accurate end-of-period stock values for larger operations that carry out stock counts over a longer time during trading hours.
When a count is entered before the period ends, stock can still move before the period closes, for example through sales, wastage or transfers. Mid-period counts adjusts the count value in period reports to account for any movements between when the count was entered and when the period ended.
Count entered
Before the period ends, during trading.
Stock still moves
Sales, wastage or transfers after the count.
Count adjusted
Period reports allow for those movements.
Ready to start?
Go to the Configuration tab.
Configuration
Mid-period counts is turned on for each site separately.
Steps
1
Open your site settings
Log in to the relevant site and go to Company Settings > Site Setup > Site.
2
Enable mid-period counts
Select the Inventory Management tab and tick Enable Mid Period Counts.
3
Save your changes
Select SAVE SITE.
Mid-period counts is on for that site. Repeat for any other sites, then see Counts & Results.
Counts & Results
Once it's turned on, mid-period counts changes how counts are recorded, checked at approval, and shown in period reports.
What do you want to know about?
Entering counts
Check the period state first
Before entering counts into stock count sheets, make sure the period is in the right state:
Period still ongoing
It should be in Current state.
Period has ended
You're entering final counts, so it should be in Pending state.
You enter counts in the same way as usual. See entering stock counts. With mid-period counts turned on, the Counted On column also shows when a count was entered against each row.
What Counted On shows
Entered before the period ends
The date and time the count was entered.
Entered after the period ends
The period end date.
If a count is changed later, the Counted On time updates to match the updated count.
Reviewing counts
When you approve the period, or run a Trial Approve, Cinchio Back Office checks whether any product appears on more than one count sheet in the period. If it does, it then checks whether any stock movements, such as sales, wastage or transfers, happened between the times the product was counted on each sheet.
If there were movements, a Mid-Period Count exception is created for that product. You'll need to enter an updated count to clear it before you can approve the period.
1
Against the exception, select COUNT.
2
Re-count the product and enter the updated counts on the stock count sheets shown.
Run Trial Approve again to clear the exception.
Period reports
Before you review
We recommend running a Trial Approve and clearing all exceptions in the period before reviewing period reports.
In period reports, the closing count is adjusted to reflect any movements after the count was entered. For example:
- 09:31A count of 1.2 packs is entered.
- 11:15Wastage of 0.5 packs is declared.
- 12:00The period ends. The adjusted count shows as 0.7 packs.