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Audit Periods

  • Updated

Inventory Management

Audit Periods

Report across multiple site periods to match your audit stock counts.

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About

Audit periods let you report across multiple site periods, so your reporting lines up with your audit stock counts.

Any user flagged as an auditor can convert a standard period into an audit period. An audit period works in the same way as a standard period:

  • Counts are entered as normal.
  • The period approval process is the same.
  • Standard reporting for the period is still available.

The difference is that an audit period also gives you extra reports. These cover everything between the count in the last audit period and the count in this one.

Example

A site runs weekly periods with a weekly stock count, and completes an audit count every six weeks. The sixth period is flagged as an audit period.

Previous auditAudit count
Week 1Standard
Week 2Standard
Week 3Standard
Week 4Standard
Week 5Standard
Week 6Audit period
  • Standard period reporting is available for week 6 on its own.
  • Audit period reporting is also available, covering all six weeks since the previous audit count.

How the audit variance is calculated

Audit period reporting ignores any variances recorded in the individual periods within the audit period. Instead, the audit variance is worked out from the audit counts at each end:

Opening audit count
±
Movements during the audit period
−
Closing audit count
=
Audit period variance

Ready to start?

Go to the Configuration tab.

Configuration

Audit periods don't need any extra configuration, but only users flagged as an Auditor can use them.

Set a user as an auditor

1

Open the user

In the User Management section, find and select the user to edit the user.

2

Flag them as an auditor

Tick the Auditor checkbox and save.

The user can now convert periods to audit periods. See Using.

Using

Convert a Pending period to an audit period, then count and approve it as normal to get the extra audit reports.

Converted a period by mistake?

While the period is still in Pending state, you can change it back to a standard period. Select REVERT BACK FROM AUDIT PERIOD and confirm.

Steps

1

Open a Pending period

A period can only be converted to an audit period while it's in Pending state. See moving a period to Pending.

2

Convert it to an audit period

Within the period, select CONVERT TO AUDIT PERIOD and confirm.

3

Count and approve as normal

Carry on entering counts and approving the period in the usual way.

The period is an audit period, with an extra Audit Reports section.

Audit reports

Audit periods have an extra Audit Reports section at the bottom of the page. It contains audit versions of these period reports, covering the whole audit period rather than just this one period:

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