Introduction
The Payments Setup section is used to configure payment methods for reporting and to define templates required for Revenue Management. It provides the tools needed to organise payment data consistently and support accurate financial reporting.
This guide covers common questions and troubleshooting tips to help you work with the Payments Setup section effectively. Whether you're refining existing configurations or setting them up for the first time, it aims to make managing payments and count templates straightforward.
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Frequently Asked Questions
In A Count Template, What Is The "Account" For?
Within cash count templates that are used for declaring cash ups, a Site Account is required against each line added into the template, as this specifies where any count entered against that line will get moved into when the cash up gets approved.
The Account list shows the following Account Types that exist as site accounts within the site that the cash count template is for:
- Cash
- Bank
- Control
Cash Type Accounts
If a Cash type site account is selected, the value entered against the line is moved into the account when the cash up is approved and is considered as Cash On Site.
The cash can later be deposited to the bank using a Bank Deposit if required, and if cash is banked daily, then the Auto-Generate Pending Deposits feature may come in handy.
Bank Type Accounts
If a Bank type site account is selected, the value entered against the line is moved into the account when the cash up is approved and is treated as an Automatic Bank Deposit.
This is typically used for non-cash payment types such as card, delivery and so on.
Control Type Accounts
If a Control type site account is selected, the value entered against the line is moved into the account when the cash up gets approved, and is kept on hold awaiting further action.
This is typically used in the scenario where petty cash is taken from the till drawer and declared through the POS. The value of petty cash receipts is declared in the cash up count against a line associated with a Control type account, and then petty cash receipts are then reconciled against purchase items within a Cash Purchase to balance the Control account.
Can Templates Be Set To Show By Default?
As part of the Revenue Management module, cash count templates are used in the following areas:
- Cash Up
- Safe Counts
- End Of Period Counts
For Cash Up, a cash count template can be set to populate by default when creating a cash up. The Default Cash Up Count Template can be set either within the the following areas:
- Site Setup - For all locations/tills within the site.
- Location Setup - For all tills in the selected location. This overrides any default set at site level.
- Till Setup - For the selected till. This overrides any default set at location or site level.
For both Safe Counts and End Of Period Counts, a cash count template can be set to populate by default when accessing the account in those areas. This is done against the Count Template setting, within and Cash or Control type Site Account.