Revenue Management
Bank Deposit Reconciliation
Check site bank deposits against your bank at Head Office, adjust any that are wrong and mark them as reconciled.
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About
Bank deposit reconciliation lets your finance team check bank deposits in Cinchio Back Office against your bank account, and mark them as Reconciled. It's part of the Revenue Management module.
Reconcile
Mark deposits that match the bank as Reconciled, so sites can't change them.
Adjust
Correct a deposit that doesn't match. The day's over or short updates, and whoever created the deposit gets an email.
Head Office and set-up accounts only
Reconciliation only works from the Head Office site, and only for bank accounts set up for it. See Configuration.
Ready to start?
Go to the How to Use tab.
How to Use
Find the deposits to check, then reconcile the ones that match and adjust any that don't.
Finding deposits
1
Open Bank Deposits at Head Office
Log in to the Head Office site and go to Revenue Management > Bank Deposits.
2
Search for the deposits
Search for the Deposited bank deposits you want to check. The filters are the same as the standard bank deposit search, plus a site picker. Each deposit shows:
When the deposit was made.
The site it came from.
The sales date it belongs to.
The account the cash was paid into.
The deposit's reference.
Its current state.
Its current total.
Each row has options to reconcile or adjust the deposit.
What do you want to do?
Reconcile a deposit
For a deposit that matches the bank.
1
On the deposit's row, select RECONCILE. To reconcile every Deposited deposit listed, select RECONCILE ALL instead.
The deposit moves from Deposited to Reconciled, and the site can no longer change it.
Reconcile promptly
A site's cash period can't move to Completed until all its deposits into reconciled accounts are Reconciled.
Adjust a deposit
For a deposit that doesn't match the bank.
1
Enter the difference
On the deposit's row, enter the difference in the Delta column, as a positive or negative amount. The corrected total shows in New Amount.
2
Apply it
Select APPLY DELTA.
The deposit is updated, the day's over or short changes to match, and the user who created the deposit is emailed about the adjustment.
Configuration
Choose which bank accounts need their deposits reconciling.
Needs a Head Office site
Reconciliation is only available when you're logged in to the Head Office site. If your company doesn't have one, contact the European Helpdesk or the North American Helpdesk.
Steps
1
In the chart of accounts, turn on Reconcile This Account for each Bank account whose deposits need reconciling.
Every deposit into those accounts now needs reconciling at Head Office.