Revenue Management
Cash Movements
Move cash between your site's accounts, so every account balance stays accurate.
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About
Cash movements record cash moving between your site's accounts, so every account keeps an accurate balance and every move is recorded.
When to use one
Between site accounts
Move cash from one of the site's accounts to another, such as from a till to the safe.
In from the bank
Move cash into a site cash account from an external bank account.
Out to the bank
Don't use a cash movement. Record a bank deposit instead.
How a cash movement moves on
Preparation
Created, and can still be changed.
Approved
Approved, and the cash has moved between the accounts.
Completed
The period it falls in is complete. Only if you use periods.
Reporting
Ready to start?
Go to the Create tab.
Create
Record cash moving from one account to another, then approve it to update both balances.
Steps
1
Start a new cash movement
Go to Revenue Management > Cash Movements and select NEW CASH MOVEMENT.
2
Fill in the details
On the New Cash Movement page, fill in:
When the cash physically moves.
The site account the cash comes from. Its account type must be Cash or Bank.
The site account the cash goes to. Its account type must be Cash or Bank.
A description or reference.
How much is being moved.
3
Approve, or save for later
Choose the State:
Approved
Move the cash now. Both account balances are updated.
Preparation
Not ready yet. Save it, and approve it later.
Then select SAVE CASH MOVEMENT.
The cash movement is recorded.
Search
Find cash movements by date, state, account or description.
Shown straight away
When you open Revenue Management > Cash Movements, cash movements in Preparation from the last 30 days are listed.
Searching
Use any of these filters in the Search panel at the top, then select SEARCH:
Movements in the selected dates.
Movements in the selected states.
Movements to or from the selected accounts.
All or part of the description.
What's shown
When the cash moved.
Its current state.
Where the cash came from.
Where the cash went.
How much was moved.
15 movements are shown per page. Use the page selector at the bottom right to move between pages.
Roll Back
Roll an approved cash movement back to Preparation, so you can change it.
You can only roll back a cash movement if
You have the rights
If you don't but think you should, find out how to get access.
It's Approved
A Completed cash movement can't be rolled back.
Its period is open
If you use periods, the period it falls in must still be open.
Steps
1
Open the cash movement
Go to Revenue Management > Cash Movements, find the cash movement and select EDIT.
2
Roll it back
Select UNAPPROVE CASH MOVEMENT and confirm.
The cash movement is back in Preparation, and can be changed.
Delete
Delete a cash movement you no longer need.
You can only delete a cash movement if
You have delete rights
If you don't but think you should, find out how to get access.
It's in Preparation
If it's been approved, roll it back first.
This can't be undone
Deleting a cash movement is permanent. It can't be recovered.
Steps
1
Open the cash movement
Go to Revenue Management > Cash Movements, find the cash movement and select EDIT.
2
Delete it
Select DELETE and confirm.
The cash movement is deleted.
FAQs
Frequently asked questions
QCan I use a cash movement to pay cash into the bank?
No. To record cash leaving the site for the bank, use a bank deposit. Use a cash movement only to move cash between your site's accounts, or into a site account from the bank.
QWhich accounts can I move cash between?
Site accounts with an account type of Cash or Bank, for both the From Account and the To Account.
QI made a mistake in a cash movement. How do I fix it?
If it's still in Preparation, open it and change it. If it's been approved, roll it back first, then change it and approve it again. Or, if it's no longer needed, delete it.