To create a supplier order, head to Inventory Management > Supplier Orders > Orders and select [New Order].

In the New Order window:

• Supplier: Select the supplier from the list. 
• Autofill Type: Select to automatically add in order items from one of the following options:
  • Blank: Creates a new order with no order items in. 
  • Autofill Valid Products: Creates a new order with all supplier products against this supplier that have the "Include In Auto Order" setting enabled. 
  • Template: Creates a new order with supplier products per the selected Order Template.
• Supplier Template: If Template is selected above, select the template. 
• Order Date & Time: Select the date and time that you expect to place the order.

Then select [Create Order].

Within the order, enter the order details:

• Supplier: Displays the supplier for reference..  
• Location: Select the location within your site that the order is for. 
• Cut-Off Countdown: Displays a countdown until the order cut of time, if configured. (More Details)
• Minimum Order Value: Displays the minimum order value for this supplier, if configured. (More Details)
• Description: Displays a default description for the order. This can be edited as required.  
• Order Ref: Displays a default order reference for the order containing the supplier account number, if Configured. The reference can be edited as required.  

Then enter the dates for this order: 

• Order Date: Enter the expected order date for this order. (This will override once the order is placed.) 
• Expected Date: Enter the expected delivery date for the order. This will populate automatically if the supplier has lead times and delivery days configured. (More Details)  

Additionally, the following are available if required:

• [Add Notes To Order]: Select this to add notes to the order to include in email orders.
• [See Supplier Information]: Select this to see ordering notes stored against the supplier. (More Details)  

If a template or autofill option was selected when creating the order, order items may already show in the list.

To add a new item to the order, select [New Order Item] and in the new row that gets added:

• Supplier Product: Select the supplier product to order from the list. 
• Order Qty: Enter the quantity to order based on the Size description shown.
• Unit Price: Displays the cost of the product from the supplier. If the supplier product cost is not set as "Contacted", the cost can be edited if required to update the Product Cost History. 

The Tax Rate and Line Net, Tax and Total values are shown for reference.

Repeat until all supplier products are added into the order. 

The overall total cost of the order is shown at the bottom of the page. As new items are added, you may need to select [Save & Refresh Total] to view the updated total order cost. 

Once all items are added, either: 

• Send the order. Click Here for more details.
• Select [Save & Exit] to save the order in Preparation state, to update and send later.

If the order is being entered retrospectively and Direct Deliveries are enabled for the supplier, select [Delivery] to bypass the ordering stage and progress straight to Delivered. You'll be prompted to enter the delivery date and invoice number before selecting [Confirm Delivery].