Bank Deposits
Bank Deposit Reconciliation
Check site bank deposits against your bank at HQ, adjust any that are wrong and mark them as reconciled.
In this article
Introduction
Bank deposit reconciliation is part of the Revenue Management module. It lets your finance team check bank deposits in Cinchio Back Office against your bank account, and mark them as Reconciled.
Reconcile
Mark deposits that match the bank as Reconciled, so sites can't change them.
Adjust
Correct a deposit that doesn't match. The day's over/short updates, and whoever created the deposit gets an email.
Head Office and set-up accounts only
Reconciliation only works from the Head Office site, and only for bank accounts set up for it. See configuration.
Accessing Deposits for Reconciliation
1
Log in to the Head Office site and go to Revenue Management > Bank Deposits.
2
Search for the Deposited bank deposits you want. The filters are the same as the standard bank deposit search, plus a site picker.
Each deposit shows:
When the deposit was made.
The site the deposit came from.
The sales date the deposit belongs to.
The bank account the cash was paid into.
The deposit's reference.
The deposit's current state.
The deposit's current total.
Each row also has options to reconcile or adjust the deposit.
Reconciling Deposits
1
On the deposit's row, select RECONCILE. To reconcile every Deposited deposit listed, select RECONCILE ALL instead.
The deposit moves from Deposited to Reconciled, and the site can no longer change it.
Reconcile promptly
A site's cash period can't move to Completed until all its deposits into reconciled accounts are Reconciled.
Adjusting Deposits
If a deposit doesn't match the bank, adjust it to the right amount.
1
On the deposit's row, enter the difference in the Delta column, as a positive or negative amount. The corrected total shows in New Amount.
2
Select APPLY DELTA.
The original deposit is updated, the day's over/short changes to match, and the user who created the deposit is emailed about the adjustment.
Bank Deposit Reconciliation Configuration
Needs a Head Office site
Reconciliation is only available in Bank Deposits when you're logged in to the Head Office site. If your company doesn't have one, contact the European Helpdesk or the North American Helpdesk.
1
In the chart of accounts, turn on Reconcile This Account for each Bank account whose deposits need reconciling.
Every deposit into those accounts now needs reconciling.