Cash Up
Auto-Generate Pending Deposits
Create a cash bank deposit automatically each time a cash up is approved, so none get missed.
In this article
Introduction
Auto-generate pending deposits helps make sure no cash bank deposits are missed. Once it's turned on, approving a cash up creates a bank deposit for the total cash counted:
Cash up approved
The cash is counted and moved into the cash account.
Deposit created
A bank deposit is created in Preparation, from the Deposit Count To account to the site's default bank account.
Deposited
When the cash leaves the site, check the deposit, change it if needed and mark it as deposited.
Best for one cash up a day
A bank deposit is created for every cash up, so we only recommend this for sites that do one combined cash up a day.
Configuration
You turn this on for each site, so log in to the site first. There are two parts to set up.
1. Choose the default deposit date
1
Go to Company Settings > Site Setup > Site > Revenue Management.
2
Set Auto Pending Banking Date to one of:
2. Choose which cash accounts create deposits
1
Go to Company Settings > Accounts Setup > Site Accounts and choose the Cash account. This should be the account cash goes into when a cash up is approved, and comes out of when it's banked.
2
Turn on Generate Pending Bank Deposit For Cash Ups and select SAVE.
The site now creates a pending bank deposit whenever a cash up moves cash into that account. Repeat for every site that needs it.